Automate the Busywork, Focus on What Matters

Typing the same details from an invoice into a form, chasing a renewal date in your head, hoping you remember to follow up on a payment — none of that grows your business. SmoovOps takes the repetitive parts off your plate, so your time goes into the work only you can do.

Let SmoovOps Read Your Documents For You Pro

Drop a file onto SmoovOps — an invoice, a signed agreement, a letter — and it reads it for you in the background: classifying the type, pulling out the name, date, and document number, and linking the right contract and partner once it's confident enough. Every upload moves through a clear pipeline — Pending, Processing, Processed, Needs Review, or Failed — so you always know exactly what still needs a look. Turn on automatic approval and only the uncertain ones land in your queue; turn it off and you review everything yourself. Either way, batches of files don't mean batches of manual work — Process all walks you through everything pending, one after another, with Save, Previous, and Next always one click away.

From Upload to Partner or Contract — Automatically Pro

The same intelligence that reads your documents can build your records for you. Upload an invoice from a new supplier and SmoovOps drafts a new Partner, pre-filled with their name, type, and address — or recognises them as someone you already work with and offers to link instead of duplicate. Upload a signed agreement and it drafts a Contract the same way, complete with a partner suggestion already attached. What used to be ten minutes of typing becomes one click of confirmation.

Payments That Keep Themselves Up to Date

Once a contract has a billing cycle, its payments stop needing you at all — mark one Succeeded and SmoovOps creates the next one on schedule, same amount, right due date. On the Pro plan, upload a payment confirmation or forward the email, and SmoovOps extracts the amount, date, and reference for you, ready for a quick review instead of manual entry. And when it's time to true things up against your bank, Reconcile matches your bank statement against every open payment automatically, scoring each match by amount, name, and reference so you only have to look at the ones it isn't sure about.

Reminders So Nothing Slips Through

Every contract quietly tracks its own deadlines — an end-date reminder is created the moment you save it, and if Auto-renewal is on, the next one appears the instant you mark the current one done. SmoovOps emails you ahead of time too, using the contract's notice period as the lead — so a renewal or a due payment never arrives as a surprise. A single yellow bell in the sidebar tells you the moment anything, anywhere in your account, is overdue.

Put Automation to Work

Less typing, fewer things to remember, more time for the business itself — that's what automation in SmoovOps is for. See it all in detail in the full documentation, or experience it for yourself.

Create your free account and upload your first document today — see how much SmoovOps can do before you type a single field by hand.